Museum Guidelines for Film Crews

Museum Guidelines for Film Crews
Filming for commercial projects is not permitted at Hearst Castle. The guidelines below apply to the filming of non-commercial projects only. Those who desire to do non-commercial filming must submit a written proposal to: Hoyt Fields, Museum Director, 750 Hearst Castle Road, San Simeon, CA 93452. Proposals are assessed on a case-by-case basis.

1.	Our primary concern as a California State Park is that visitors experience a quality tour. Filming may not disrupt or interfere with tours in any way; therefore, all filming must stop and lights must be extinguished when the visitors are in view.
2.	A certificate of liability insurance must be received before film crews arrive on-site. Without the proper paperwork, filming cannot begin.
3.	All members of the film crew must be escorted at all times by a Hearst Castle staff member. This includes short trips to the car or bathroom. Nametags must be visible at all times.
4.	No alcohol or drugs are permitted at any time. The project will be terminated immediately if it is believed that drugs or alcohol are present.
5.	Photography of security systems is not permitted.
6.	Only the working film crew will be permitted on the Hilltop. No spectators, such as family members, will be allowed. Complimentary tours are available by prior arrangement with the Public Relations Office.
7.	A shooting schedule must be received 48 hours prior to date of filming. Security concerns demand that filming adheres to the approved schedule. Filming will occur only between 7:30 a.m. and 5:00 p.m. There will be no exceptions. Cancellations must be received 48 hours prior to date of filming or staff costs will be charged.
8.	Food or drinks will be permitted only in areas specified as lunch facilities. Hearst Castle is not equipped with storage areas or large refrigerators, so please be prepared with coolers. Smoking is allowed only in designated areas.
9.	Protecting artifacts is our main concern on filming projects. Do not touch, lean on, or move any objects. Use special precautions when setting up equipment and carrying large items.


Producer/Film Representative	Public Relations, Hearst Castle	Date


Museum Director, Hearst Castle	Date

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